Automate Gmail labeling for your communication team using the Gmail API and OpenAI GPT. This workflow intelligently categorizes incoming emails, ensuring your team focuses on high-priority messages and improves response times. Features real-time email processing, AI-powered categorization, and batch splitting for efficient handling of large volumes. Perfect for communication teams managing hundreds of emails daily, ensuring no important messages go unnoticed. Requires 2 accounts: Gmail OAuth and OpenAI API. Save up to 5 hours weekly by automating email organization, allowing your team to concentrate on critical tasks.
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APIs
AI Features
Credentials
Copy or download to import into your n8n instance
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"name": "Auto Gmail Labeling (Powered by OpenAI)",
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"leftValue": "={{ $json.labelIds[2] }}",
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"webhookId": "a501a86b-b2df-45ec-b0d9-178765859a0f",
"parameters": {
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"filters": {
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"credentials": {
"gmailOAuth2": {
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"name": "Gmail account [abc@mail.com]"
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{
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"parameters": {
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"options": {},
"messageId": "={{ $json.id }}",
"operation": "get"
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"credentials": {
"gmailOAuth2": {
"id": "T6a7nzYASeRq8gwp",
"name": "Gmail account [abc@mail.com]"
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{
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"parameters": {
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"height": 740,
"content": "## Auto Gmail Labeling (Powered by OpenAI)"
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"name": "Extract Email Data",
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"value": "={{ $json.headers.from }}"
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{
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{
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"name": "Categorize Email with AI",
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"parameters": {
"text": "=Here is the email details:\nFrom: { $('Merge').item.json.headers.from }}\nSubject line: {{ $json.headers.subject }}\nEmail Body: \n{{ $json.text }}",
"options": {
"systemMessage": "You are my Personal Email Labeler. \nWhen I feed you the subject and body of a new email, you must assign exactly one label—no extra text.\n\nAvailable labels:\n- Newsletter \n- Inquiry \n- Invoice \n- Proposal \n- Action Required \n- Follow-up Reminder \n- Task \n- Personal \n- Urgent \n- Bank \n- Job Update \n- Spam / Junk \n- Social / Networking \n- Receipt \n- Event Invite \n- Subscription Renewal \n- System Notification \n\nLabel definitions:\n1. Newsletter \n • Subscription updates, promotions, digests. \n • No reply needed—just file away. \n2. Inquiry \n • Sender asks a question or requests information. \n • Prioritize and suggest replying. \n3. Invoice \n • Billing, receipts, payment requests. \n • Flag if payment is due. \n4. Proposal \n • Business offers, contracts, collaboration pitches. \n • Flag for review; consider acknowledging receipt. \n5. Action Required \n • Requests that demand you do something (book, confirm, complete). \n • Mark and suggest a reminder. \n6. Follow-up Reminder \n • Emails reminding you of something pending or that you already acted on. \n • Suggest checking status or pinging again. \n7. Task \n • Contains to-do items or project steps. \n • Extract tasks, prioritize by deadline. \n8. Personal \n • From friends or family; non-work. \n • Keep accessible but low urgency unless marked urgent. \n9. Urgent \n • Critical deadlines, emergencies, time-sensitive. \n • Bump to top of your inbox; reply ASAP. \n10. Bank \n • Statements, alerts, transaction notices, fraud warnings from your bank. \n • Flag if action is needed (e.g., verify, transfer, dispute). \n11. Job Update \n • Direct messages from recruiters/HR or alerts from job portals (LinkedIn, Naukri, etc.). \n • Flag as relevant opportunity; suggest acknowledging or bookmarking. \n12. Spam / Junk \n • Unwanted bulk mail, phishing attempts, obvious ads. \n • Auto-archive or delete. \n13. Social / Networking \n • Notifications from social sites (GitHub, Twitter, forums) not job-related. \n • File separately from Job Update. \n14. Receipt \n • E-commerce order confirmations, tickets, one-off purchase receipts. \n • Archive after processing. \n15. Event Invite \n • Calendar invitations or RSVPs (Google Meet, Zoom, Outlook). \n • Accept/decline or add to calendar. \n16. Subscription Renewal \n • Reminders for software licenses, memberships, domain renewals. \n • Flag for manual renewal. \n17. System Notification \n • Alerts from monitoring tools, CI/CD, cloud services, security scanners. \n • Triage or forward to team channel.\n\nRules:\n- Read subject + body. \n- Choose the single best label. \n- Output **only** that label."
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"webhookId": "5c3cbc0b-9239-4a17-a8ec-bc8819341e47",
"parameters": {
"resource": "label",
"returnAll": true
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"credentials": {
"gmailOAuth2": {
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"name": "Gmail account [abc@mail.com]"
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"parameters": {
"labelIds": "={{ $json.different.id.inputB }}",
"messageId": "={{ $('Extract Email Data').item.json.id }}",
"operation": "addLabels"
},
"credentials": {
"gmailOAuth2": {
"id": "T6a7nzYASeRq8gwp",
"name": "Gmail account [abc@mail.com]"
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"parameters": {
"name": "={{ $('Store AI Category').item.json.output }}",
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"resource": "label",
"operation": "create"
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"credentials": {
"gmailOAuth2": {
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"webhookId": "9e401ad8-b89c-4015-a3cf-b1000ac51ae1",
"parameters": {
"labelIds": "={{ $json.id }}",
"messageId": "={{ $('Extract Email Data').item.json.id }}",
"operation": "addLabels"
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"credentials": {
"gmailOAuth2": {
"id": "T6a7nzYASeRq8gwp",
"name": "Gmail account [abc@mail.com]"
}
},
"typeVersion": 2.1
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{
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"name": "OpenAI Chat Model",
"type": "@n8n/n8n-nodes-langchain.lmChatOpenAi",
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"parameters": {
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"value": "gpt-4.1-nano",
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"credentials": {
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{
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"name": "Filter Emails Without Excluded Labels",
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"parameters": {
"jsCode": "const excludedLabelIds = [\n \"Label_5\", // Newsletter\n \"Label_21\", // Inquiry\n \"Label_11\", // Invoice\n \"Label_9\", // Proposal\n \"Label_52\", // Action Required\n \"Label_55\", // Follow-up Reminder\n \"Label_53\", // Task\n \"Label_44\", // Personal\n \"Label_54\", // Urgent\n \"Label_12\", // Bank\n \"Label_3\", // Job Update\n \"Label_42\", // Spam / Junk\n \"Label_7\", // Social / Networking\n \"Label_8\", // Receipt\n \"Label_2\", // Event Invite\n \"Label_10\", // Subscription Renewal\n \"Label_4\" // System Notification\n];\n\n\nreturn items.filter(item => {\n const labels = item.json.labelIds || [];\n // Exclude if ANY excluded label is present\n return !labels.some(label => excludedLabelIds.includes(label));\n});\n"
},
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"active": true,
"pinData": {},
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"executionOrder": "v1"
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"Apply New Label": {
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"Loop Over Items": {
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{
"node": "Gmail - Single Message",
"type": "main",
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"Create New Label": {
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"Schedule Trigger": {
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},
"OpenAI Chat Model": {
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"type": "ai_languageModel",
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},
"Store AI Category": {
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"type": "main",
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{
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"Extract Email Data": {
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}
}Automate customer inquiries using an AI assistant powered by OpenAI GPT and HTTP Request integration. This workflow enables real-time responses to customer questions, ensuring support is available 24/7. Features include conversation memory for engaging chats, automatic message processing for instant replies, and HTML for rich content rendering. Perfect for e-commerce businesses managing over 100 daily inquiries or SaaS platforms requiring real-time user support. Requires 1 account: OpenAI API. Save 5 hours weekly by handling unlimited customer inquiries with precise, context-aware answers from your product documentation.
Automate notifications for new YouTube transcriptions directly to your Telegram channel using the Telegram Bot API and n8n. This workflow captures video transcriptions and sends real-time alerts, ensuring your team stays updated on new content instantly. Features seamless integration with OpenAI GPT for enhanced processing, immediate message delivery, and automated updates for effortless management. Perfect for content creators, digital marketers, or social media managers who need to keep track of multiple YouTube channels. Requires 1 account: Telegram Bot Token. Save hours weekly by automating video transcription alerts and ensuring prompt access to critical updates.
Automate customer inquiries through forms using an AI assistant powered by OpenAI's Agent and HTTP Request. This workflow enables instant responses to user queries, ensuring 24/7 support without human intervention. Features real-time chat capabilities, AI-driven context understanding, and seamless integration with various platforms. Perfect for e-commerce sites handling over 50 daily inquiries or SaaS companies looking to enhance customer support efficiency. Requires 1 account: OpenAI API. Achieve a 90% reduction in response time and handle unlimited inquiries with tailored, accurate answers.
Automate data management tasks using OpenAI GPT and Google Sheets API for efficient data extraction and processing. This workflow enables you to automatically extract relevant information from HTML sources and consolidate it into Google Sheets, simplifying your data organization. Key features include real-time data extraction, seamless HTML parsing, and automated entry into spreadsheets. Perfect for data analysts or teams managing large datasets that require constant updates. Requires 2 accounts: OpenAI API Key and Google Sheets OAuth. Save up to 10 hours weekly by automating data entry and retrieval, ensuring your team has accurate information at their fingertips.
Configure credentials and update service-specific settings before executing the workflow. Review required credentials in the Technical Details section above.