Automate the extraction and storage of invoice data from Google Drive to Google Sheets using the Google Drive API and Google Sheets API. This workflow efficiently converts invoice files into structured data, minimizing manual entry errors and saving time. Features include automatic file processing, real-time data updates, and seamless integration across platforms. Perfect for finance teams or data management professionals handling multiple invoices daily. Requires 3 accounts: Google Drive OAuth, Google Drive OAuth, and Google Sheets OAuth. Save up to 5 hours weekly by automating data entry tasks, allowing your team to focus on analysis instead.
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APIs
Credentials
Copy or download to import into your n8n instance
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"name": "Extract and Save Invoice Data from Google Drive to Sheets with Dumpling AI",
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"id": "4cdec8f8-9e08-433f-832d-18a9af3f4531",
"name": "Google Drive Trigger ā Watch Folder for New Files",
"type": "n8n-nodes-base.googleDriveTrigger",
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{
"id": "b67aea52-5f39-4fce-b476-d3b991b30519",
"name": "Download Invoice File",
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"mode": "id",
"value": "={{ $json.id }}"
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"operation": "download"
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{
"id": "94ccaf02-0070-4200-b778-139ea075949a",
"name": "Convert invoice File to Base64",
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"options": {},
"operation": "binaryToPropery"
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{
"id": "760f6b02-65b6-4a28-af70-53602f8e2724",
"name": "Send file to Dumpling AI for Data Extraction",
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"parameters": {
"url": "https://app.dumplingai.com/api/v1/extract-document",
"method": "POST",
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"jsonBody": "={\n \"inputMethod\": \"base64\",\n \"files\": [\"{{ $json.data }}\"], \n \"prompt\": \"Extract the order number, document date, PO number, sold to name and address, ship to name and address, list of items with model, quantity, unit price, and total price, and the final total amount including tax.\", \n \"jsonMode\": \"true\"\n}",
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"jsCode": "const raw = $input.first().json.results;\nconst parsed = JSON.parse(raw);\nreturn [{ json: parsed }];\n"
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{
"id": "84318159-a0ce-4049-a7db-2ac0fa79b8d4",
"name": "Split line Items from Invoice",
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"fieldToSplitOut": "items"
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"name": "Save Data to Google Sheet",
"type": "n8n-nodes-base.googleSheets",
"position": [
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"parameters": {
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"value": {
"Model": "={{ $json.model }}",
"Quantity": "={{ $json.quantity }}",
"Po_number": "={{ $('Parse Dumpling AI JSON Response').item.json.PO_number }}",
"Description": "={{ $json.description }}",
"Total price": "={{ $json.total_price }}",
"Unity price": "={{ $json.unit_price }}",
"Order number": "={{ $('Parse Dumpling AI JSON Response').item.json.order_number }}",
"Ship to name": "={{ $('Parse Dumpling AI JSON Response').item.json.ship_to_name }}",
"Sold to name": "={{ $('Parse Dumpling AI JSON Response').item.json.sold_to_name }}",
"Document Date": "={{ $('Parse Dumpling AI JSON Response').item.json.document_date }}",
"Ship to address": "={{ $('Parse Dumpling AI JSON Response').item.json.ship_to_address }}",
"Sold to address": "={{ $('Parse Dumpling AI JSON Response').item.json.sold_to_address }}"
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"id": "Order number",
"type": "string",
"display": true,
"required": false,
"displayName": "Order number",
"defaultMatch": false,
"canBeUsedToMatch": true
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{
"id": "Document Date",
"type": "string",
"display": true,
"required": false,
"displayName": "Document Date",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Po_number",
"type": "string",
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"required": false,
"displayName": "Po_number",
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{
"id": "Sold to name",
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{
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"type": "string",
"display": true,
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"displayName": "Sold to address",
"defaultMatch": false,
"canBeUsedToMatch": true
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{
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"type": "string",
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"displayName": "Ship to name",
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{
"id": "Ship to address",
"type": "string",
"display": true,
"required": false,
"displayName": "Ship to address",
"defaultMatch": false,
"canBeUsedToMatch": true
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{
"id": "Model",
"type": "string",
"display": true,
"required": false,
"displayName": "Model",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Description",
"type": "string",
"display": true,
"required": false,
"displayName": "Description",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Quantity",
"type": "string",
"display": true,
"required": false,
"displayName": "Quantity",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Unity price",
"type": "string",
"display": true,
"required": false,
"displayName": "Unity price",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Total price",
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"displayName": "Total price",
"defaultMatch": false,
"canBeUsedToMatch": true
}
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"mappingMode": "defineBelow",
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"convertFieldsToString": false
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"options": {},
"operation": "append",
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"mode": "list",
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"cachedResultUrl": "https://docs.google.com/spreadsheets/d/170eyZdmRUNXlpSZmcl5PiHTUKjukd-soDQq2cAe6FQo/edit#gid=0",
"cachedResultName": "Sheet1"
},
"documentId": {
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"value": "",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/170eyZdmRUNXlpSZmcl5PiHTUKjukd-soDQq2cAe6FQo/edit?usp=drivesdk",
"cachedResultName": "my invoice"
}
},
"credentials": {
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"id": "GaJqJHuS5mQxap7q",
"name": "Google Sheets account"
}
},
"typeVersion": 4.5
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"parameters": {
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"content": "### š **Workflow Overview: Extract & Save Invoice Data from Google Drive with Dumpling AI**\n\n#### This workflow monitors a Google Drive folder for new files (invoices), extracts structured invoice data using Dumpling AI, and appends it to a Google Sheet.\n---\nš¹ **Node Breakdown:**\n\n1. **Google Drive Trigger** ā Watches a folder for new invoice files. \n2. **Download Invoice File** ā Retrieves the uploaded file from Drive. \n3. **Extract Base64** ā Converts the downloaded file to base64 format. \n4. **Dumpling AI Extraction** ā Sends the base64 file with a prompt to Dumpling AI for invoice parsing. \n5. **Parse AI Response** ā Converts the returned JSON string into readable structured data. \n6. **Split Line Items** ā Breaks the `items` array into individual invoice entries. \n7. **Append to Google Sheet** ā Saves the invoice data row by row into the target spreadsheet.\n\nā
Make sure you have your Dumpling AI API key and correct Google Sheet ID in place before running the workflow.\n\n"
},
"typeVersion": 1
}
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"pinData": {
"Split line Items from Invoice": [
{
"json": {
"model": "AMST42CU1300",
"quantity": 1,
"unit_price": "$773.85",
"description": "AIR HANDLER",
"total_price": "$773.85"
}
},
{
"json": {
"model": "GLZS4BA4210",
"quantity": 1,
"unit_price": "$1,508.85",
"description": "14.3 SEER2 HP R32, 3.5 TON",
"total_price": "$1,508.85"
}
},
{
"json": {
"model": "HKTSD15XB",
"quantity": 1,
"unit_price": "$156.00",
"description": "ELECTRIC HEAT KIT, 15 KW",
"total_price": "$156.00"
}
},
{
"json": {
"model": "83615",
"quantity": 1,
"unit_price": "$15.39",
"description": "MARS 60A NON-FUSED DISCONNECT",
"total_price": "$15.39"
}
},
{
"json": {
"model": "6RSR048118",
"quantity": 1,
"unit_price": "$11.22",
"description": "INSULTUBE TITAN 1/2\"X1-1/8\"X 6'",
"total_price": "$11.22"
}
},
{
"json": {
"model": "SB-2",
"quantity": 1,
"unit_price": "$0.67",
"description": "2\" SEALANT BRUSH",
"total_price": "$0.67"
}
},
{
"json": {
"model": "6RX048078",
"quantity": 2,
"unit_price": "$3.18",
"total_price": "$6.36"
}
},
{
"json": {
"model": "CADS-1G",
"quantity": 1,
"unit_price": "$14.36",
"description": "FIBER DUCT SEALANT GRAY 1 GAL",
"total_price": "$14.36"
}
},
{
"json": {
"model": "599390-EC",
"quantity": 1,
"unit_price": "$63.91",
"description": "20X20 1-2\" F/C FILTER BASE",
"total_price": "$63.91"
}
},
{
"json": {
"model": "CCF-8-2020-1",
"quantity": 1,
"unit_price": "$4.09",
"description": "CC M8 PLEAT FILTER 20X20X1",
"total_price": "$4.09"
}
},
{
"json": {
"model": "TH1110DH1003",
"quantity": 1,
"unit_price": "$38.21",
"description": "PRO1000 1H/1C NON-PROG HORIZON",
"total_price": "$38.21"
}
},
{
"json": {
"model": "401-007BC",
"quantity": 1,
"unit_price": "$0.62",
"description": "PVC 3/4 TEE SLIP",
"total_price": "$0.62"
}
},
{
"json": {
"model": "436-007BC",
"quantity": 2,
"unit_price": "$0.49",
"description": "PVC 3/4 MALE ADPT MIPTXS",
"total_price": "$0.98"
}
},
{
"json": {
"model": "406-007BC",
"quantity": 2,
"unit_price": "$0.46",
"description": "PVC 3/4 90 ELB SXS",
"total_price": "$0.92"
}
},
{
"json": {
"model": "429-007BC",
"quantity": 3,
"unit_price": "$0.45",
"description": "PVC 3/4 COUP SLIP",
"total_price": "$1.34"
}
},
{
"json": {
"model": "97085",
"quantity": 1,
"unit_price": "$33.31",
"description": "SAFE-T-SWITCH SS1-GEN3",
"total_price": "$33.31"
}
},
{
"json": {
"model": "304100-HC",
"quantity": 1,
"unit_price": "$31.84",
"description": "MASTIC TAPE 3\" X 100'",
"total_price": "$31.84"
}
},
{
"json": {
"model": "84137",
"quantity": 1,
"unit_price": "$25.78",
"description": "WHIP 3/4 X 6' 8GA NONMETALLIC",
"total_price": "$25.78"
}
}
],
"Parse Dumpling AI JSON Response": [
{
"json": {
"tax": "$221.74",
"items": [
{
"model": "AMST42CU1300",
"quantity": 1,
"unit_price": "$773.85",
"description": "AIR HANDLER",
"total_price": "$773.85"
},
{
"model": "GLZS4BA4210",
"quantity": 1,
"unit_price": "$1,508.85",
"description": "14.3 SEER2 HP R32, 3.5 TON",
"total_price": "$1,508.85"
},
{
"model": "HKTSD15XB",
"quantity": 1,
"unit_price": "$156.00",
"description": "ELECTRIC HEAT KIT, 15 KW",
"total_price": "$156.00"
},
{
"model": "83615",
"quantity": 1,
"unit_price": "$15.39",
"description": "MARS 60A NON-FUSED DISCONNECT",
"total_price": "$15.39"
},
{
"model": "6RSR048118",
"quantity": 1,
"unit_price": "$11.22",
"description": "INSULTUBE TITAN 1/2\"X1-1/8\"X 6'",
"total_price": "$11.22"
},
{
"model": "SB-2",
"quantity": 1,
"unit_price": "$0.67",
"description": "2\" SEALANT BRUSH",
"total_price": "$0.67"
},
{
"model": "6RX048078",
"quantity": 2,
"unit_price": "$3.18",
"total_price": "$6.36"
},
{
"model": "CADS-1G",
"quantity": 1,
"unit_price": "$14.36",
"description": "FIBER DUCT SEALANT GRAY 1 GAL",
"total_price": "$14.36"
},
{
"model": "599390-EC",
"quantity": 1,
"unit_price": "$63.91",
"description": "20X20 1-2\" F/C FILTER BASE",
"total_price": "$63.91"
},
{
"model": "CCF-8-2020-1",
"quantity": 1,
"unit_price": "$4.09",
"description": "CC M8 PLEAT FILTER 20X20X1",
"total_price": "$4.09"
},
{
"model": "TH1110DH1003",
"quantity": 1,
"unit_price": "$38.21",
"description": "PRO1000 1H/1C NON-PROG HORIZON",
"total_price": "$38.21"
},
{
"model": "401-007BC",
"quantity": 1,
"unit_price": "$0.62",
"description": "PVC 3/4 TEE SLIP",
"total_price": "$0.62"
},
{
"model": "436-007BC",
"quantity": 2,
"unit_price": "$0.49",
"description": "PVC 3/4 MALE ADPT MIPTXS",
"total_price": "$0.98"
},
{
"model": "406-007BC",
"quantity": 2,
"unit_price": "$0.46",
"description": "PVC 3/4 90 ELB SXS",
"total_price": "$0.92"
},
{
"model": "429-007BC",
"quantity": 3,
"unit_price": "$0.45",
"description": "PVC 3/4 COUP SLIP",
"total_price": "$1.34"
},
{
"model": "97085",
"quantity": 1,
"unit_price": "$33.31",
"description": "SAFE-T-SWITCH SS1-GEN3",
"total_price": "$33.31"
},
{
"model": "304100-HC",
"quantity": 1,
"unit_price": "$31.84",
"description": "MASTIC TAPE 3\" X 100'",
"total_price": "$31.84"
},
{
"model": "84137",
"quantity": 1,
"unit_price": "$25.78",
"description": "WHIP 3/4 X 6' 8GA NONMETALLIC",
"total_price": "$25.78"
}
],
"PO_number": "ASHLEY OAK",
"order_number": "FN29709",
"ship_to_name": "CARNES & SONS LLC",
"sold_to_name": "CARNES & SONS LLC",
"total_amount": "$2,909.44",
"document_date": "08/23/2024",
"ship_to_address": "DAIKIN COMFORT TECHNOLOGY #364, 4980 EISENHAUER RD, SUITE 206 SAN ANTONIO TX 78218",
"sold_to_address": "9988 MACAWAY RD, ADKINS TX 78101"
}
}
],
"Send file to Dumpling AI for Data Extraction": [
{
"json": {
"pages": 4,
"prompt": "Extract the order number, document date, PO number, sold to name and address, ship to name and address, list of items with model, quantity, unit price, and total price, and the final total amount including tax.",
"results": "{\n \"order_number\": \"FN29709\",\n \"document_date\": \"08/23/2024\",\n \"PO_number\": \"ASHLEY OAK\",\n \"sold_to_name\": \"CARNES & SONS LLC\",\n \"sold_to_address\": \"9988 MACAWAY RD, ADKINS TX 78101\",\n \"ship_to_name\": \"CARNES & SONS LLC\",\n \"ship_to_address\": \"DAIKIN COMFORT TECHNOLOGY #364, 4980 EISENHAUER RD, SUITE 206 SAN ANTONIO TX 78218\",\n \"items\": [\n {\n \"model\": \"AMST42CU1300\",\n \"description\": \"AIR HANDLER\",\n \"quantity\": 1,\n \"unit_price\": \"$773.85\",\n \"total_price\": \"$773.85\"\n },\n {\n \"model\": \"GLZS4BA4210\",\n \"description\": \"14.3 SEER2 HP R32, 3.5 TON\",\n \"quantity\": 1,\n \"unit_price\": \"$1,508.85\",\n \"total_price\": \"$1,508.85\"\n },\n {\n \"model\": \"HKTSD15XB\",\n \"description\": \"ELECTRIC HEAT KIT, 15 KW\",\n \"quantity\": 1,\n \"unit_price\": \"$156.00\",\n \"total_price\": \"$156.00\"\n },\n {\n \"model\": \"83615\",\n \"description\": \"MARS 60A NON-FUSED DISCONNECT\",\n \"quantity\": 1,\n \"unit_price\": \"$15.39\",\n \"total_price\": \"$15.39\"\n },\n {\n \"model\": \"6RSR048118\",\n \"description\": \"INSULTUBE TITAN 1/2\\\"X1-1/8\\\"X 6'\",\n \"quantity\": 1,\n \"unit_price\": \"$11.22\",\n \"total_price\": \"$11.22\"\n },\n {\n \"model\": \"SB-2\",\n \"description\": \"2\\\" SEALANT BRUSH\",\n \"quantity\": 1,\n \"unit_price\": \"$0.67\",\n \"total_price\": \"$0.67\"\n },\n {\n \"model\": \"6RX048078\",\n \"quantity\": 2,\n \"unit_price\": \"$3.18\",\n \"total_price\": \"$6.36\"\n },\n {\n \"model\": \"CADS-1G\",\n \"description\": \"FIBER DUCT SEALANT GRAY 1 GAL\",\n \"quantity\": 1,\n \"unit_price\": \"$14.36\",\n \"total_price\": \"$14.36\"\n },\n {\n \"model\": \"599390-EC\",\n \"description\": \"20X20 1-2\\\" F/C FILTER BASE\",\n \"quantity\": 1,\n \"unit_price\": \"$63.91\",\n \"total_price\": \"$63.91\"\n },\n {\n \"model\": \"CCF-8-2020-1\",\n \"description\": \"CC M8 PLEAT FILTER 20X20X1\",\n \"quantity\": 1,\n \"unit_price\": \"$4.09\",\n \"total_price\": \"$4.09\"\n },\n {\n \"model\": \"TH1110DH1003\",\n \"description\": \"PRO1000 1H/1C NON-PROG HORIZON\",\n \"quantity\": 1,\n \"unit_price\": \"$38.21\",\n \"total_price\": \"$38.21\"\n },\n {\n \"model\": \"401-007BC\",\n \"description\": \"PVC 3/4 TEE SLIP\",\n \"quantity\": 1,\n \"unit_price\": \"$0.62\",\n \"total_price\": \"$0.62\"\n },\n {\n \"model\": \"436-007BC\",\n \"description\": \"PVC 3/4 MALE ADPT MIPTXS\",\n \"quantity\": 2,\n \"unit_price\": \"$0.49\",\n \"total_price\": \"$0.98\"\n },\n {\n \"model\": \"406-007BC\",\n \"description\": \"PVC 3/4 90 ELB SXS\",\n \"quantity\": 2,\n \"unit_price\": \"$0.46\",\n \"total_price\": \"$0.92\"\n },\n {\n \"model\": \"429-007BC\",\n \"description\": \"PVC 3/4 COUP SLIP\",\n \"quantity\": 3,\n \"unit_price\": \"$0.45\",\n \"total_price\": \"$1.34\"\n },\n {\n \"model\": \"97085\",\n \"description\": \"SAFE-T-SWITCH SS1-GEN3\",\n \"quantity\": 1,\n \"unit_price\": \"$33.31\",\n \"total_price\": \"$33.31\"\n },\n {\n \"model\": \"304100-HC\",\n \"description\": \"MASTIC TAPE 3\\\" X 100'\",\n \"quantity\": 1,\n \"unit_price\": \"$31.84\",\n \"total_price\": \"$31.84\"\n },\n {\n \"model\": \"84137\",\n \"description\": \"WHIP 3/4 X 6' 8GA NONMETALLIC\",\n \"quantity\": 1,\n \"unit_price\": \"$25.78\",\n \"total_price\": \"$25.78\"\n }\n ],\n \"total_amount\": \"$2,909.44\",\n \"tax\": \"$221.74\"\n}",
"fileCount": 1,
"creditUsage": 14
}
}
]
},
"settings": {
"executionOrder": "v1"
},
"versionId": "d618bc19-f2a6-454b-bbce-9833eca14022",
"connections": {
"Download Invoice File": {
"main": [
[
{
"node": "Convert invoice File to Base64",
"type": "main",
"index": 0
}
]
]
},
"Split line Items from Invoice": {
"main": [
[
{
"node": "Save Data to Google Sheet",
"type": "main",
"index": 0
}
]
]
},
"Convert invoice File to Base64": {
"main": [
[
{
"node": "Send file to Dumpling AI for Data Extraction",
"type": "main",
"index": 0
}
]
]
},
"Parse Dumpling AI JSON Response": {
"main": [
[
{
"node": "Split line Items from Invoice",
"type": "main",
"index": 0
}
]
]
},
"Send file to Dumpling AI for Data Extraction": {
"main": [
[
{
"node": "Parse Dumpling AI JSON Response",
"type": "main",
"index": 0
}
]
]
},
"Google Drive Trigger ā Watch Folder for New Files": {
"main": [
[
{
"node": "Download Invoice File",
"type": "main",
"index": 0
}
]
]
}
}
}Automate customer inquiries using an AI assistant powered by OpenAI GPT and HTTP Request integration. This workflow enables real-time responses to customer questions, ensuring support is available 24/7. Features include conversation memory for engaging chats, automatic message processing for instant replies, and HTML for rich content rendering. Perfect for e-commerce businesses managing over 100 daily inquiries or SaaS platforms requiring real-time user support. Requires 1 account: OpenAI API. Save 5 hours weekly by handling unlimited customer inquiries with precise, context-aware answers from your product documentation.
Automate notifications for new YouTube transcriptions directly to your Telegram channel using the Telegram Bot API and n8n. This workflow captures video transcriptions and sends real-time alerts, ensuring your team stays updated on new content instantly. Features seamless integration with OpenAI GPT for enhanced processing, immediate message delivery, and automated updates for effortless management. Perfect for content creators, digital marketers, or social media managers who need to keep track of multiple YouTube channels. Requires 1 account: Telegram Bot Token. Save hours weekly by automating video transcription alerts and ensuring prompt access to critical updates.
Automate customer inquiries through forms using an AI assistant powered by OpenAI's Agent and HTTP Request. This workflow enables instant responses to user queries, ensuring 24/7 support without human intervention. Features real-time chat capabilities, AI-driven context understanding, and seamless integration with various platforms. Perfect for e-commerce sites handling over 50 daily inquiries or SaaS companies looking to enhance customer support efficiency. Requires 1 account: OpenAI API. Achieve a 90% reduction in response time and handle unlimited inquiries with tailored, accurate answers.
Automate data management tasks using OpenAI GPT and Google Sheets API for efficient data extraction and processing. This workflow enables you to automatically extract relevant information from HTML sources and consolidate it into Google Sheets, simplifying your data organization. Key features include real-time data extraction, seamless HTML parsing, and automated entry into spreadsheets. Perfect for data analysts or teams managing large datasets that require constant updates. Requires 2 accounts: OpenAI API Key and Google Sheets OAuth. Save up to 10 hours weekly by automating data entry and retrieval, ensuring your team has accurate information at their fingertips.
Configure credentials and update service-specific settings before executing the workflow. Review required credentials in the Technical Details section above.