Automate daily email summaries using the Gmail API and OpenAI GPT to enhance communication efficiency. This workflow aggregates your emails and generates concise summaries, saving you valuable time each day. Key features include automated email aggregation, AI-powered summarization, and real-time updates to keep your team informed. Perfect for communication teams needing to manage high volumes of emails while ensuring everyone stays updated without the clutter. Requires 2 accounts: Gmail OAuth and OpenAI API Key. Experience a 75% reduction in time spent reading emails and ensure your team receives instant, actionable insights from daily communications.
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APIs
AI Features
Credentials
Copy or download to import into your n8n instance
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"name": "Email Summary Agent",
"tags": [
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"id": "G1v7CnFpOHsReVhM",
"name": "Product",
"createdAt": "2025-01-13T17:04:34.969Z",
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"name": "Building blocks",
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{
"id": "ZuS1C3NpE8uBlFq4",
"name": "Finance",
"createdAt": "2025-01-13T17:05:03.996Z",
"updatedAt": "2025-01-13T17:05:03.996Z"
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{
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"name": "IT Ops",
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"name": "Marketing",
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"updatedAt": "2025-01-13T17:03:54.468Z"
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{
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"name": "Support",
"createdAt": "2025-01-13T17:05:40.900Z",
"updatedAt": "2025-01-13T17:05:40.900Z"
},
{
"id": "xBOhq1kP3lza5ajE",
"name": "HR",
"createdAt": "2025-01-13T17:04:57.045Z",
"updatedAt": "2025-01-13T17:04:57.045Z"
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"name": "Project Management",
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"updatedAt": "2024-10-30T18:27:57.309Z"
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{
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"name": "DevOps",
"createdAt": "2025-01-03T12:19:34.273Z",
"updatedAt": "2025-01-03T12:19:34.273Z"
}
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"parameters": {
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"height": 314.47468983163634,
"content": "- Starts the workflow every day at 7 AM.\n- Adjust the time if you want the workflow to run at a different hour."
},
"typeVersion": 1
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"position": [
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"parameters": {
"width": 213.36643278764896,
"height": 313.40934714314244,
"content": "Fetches all emails received in the past 24 hours from the email address"
},
"typeVersion": 1
},
{
"id": "9a82f5e9-7d0b-430f-9dbb-d8ae0b129dad",
"name": "Daily 7AM Trigger",
"type": "n8n-nodes-base.scheduleTrigger",
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"parameters": {
"rule": {
"interval": [
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"triggerAtHour": 7
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},
"typeVersion": 1.2
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{
"id": "dd3e4b10-187b-45ce-b999-f0143e5af134",
"name": "Fetch Emails - Past 24 Hours",
"type": "n8n-nodes-base.gmail",
"position": [
220,
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],
"webhookId": "20f1d11d-8a69-43f3-9323-33eaf1b3b600",
"parameters": {
"filters": {
"q": "={{ \n (() => {\n const yesterday = new Date();\n yesterday.setDate(yesterday.getDate() - 1);\n return `isb.quantana@quantana.in after:${yesterday.getFullYear()}/${(yesterday.getMonth() + 1).toString().padStart(2, '0')}/${yesterday.getDate().toString().padStart(2, '0')}`;\n })()\n}}"
},
"operation": "getAll",
"returnAll": true
},
"credentials": {
"gmailOAuth2": {
"id": "YFARhQXJAjbwXjSO",
"name": "Vishal Gmail"
}
},
"typeVersion": 2.1
},
{
"id": "4a8fdfd9-93d7-43a2-92b0-88d845f217bf",
"name": "Organize Email Data - Morning",
"type": "n8n-nodes-base.aggregate",
"position": [
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"parameters": {
"include": "specifiedFields",
"options": {},
"aggregate": "aggregateAllItemData",
"fieldsToInclude": "id, From, To, CC, snippet"
},
"typeVersion": 1
},
{
"id": "9e2426e8-57ba-4708-b66f-b58bd19eabff",
"name": "Summarize Emails with OpenAI - Morning",
"type": "@n8n/n8n-nodes-langchain.openAi",
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"parameters": {
"modelId": {
"__rl": true,
"mode": "list",
"value": "gpt-4o-mini",
"cachedResultName": "GPT-4O-MINI"
},
"options": {},
"messages": {
"values": [
{
"content": "=Go through this email summary and identify all key details mentioned, any specific issues to look at, and action items.\nUse this format to output\n{\n \"summary_of_emails\": [\n \"Point 1\",\n \"Point 2\",\n \"Point 3\"\n ],\n \"actions\": [\n {\n \"name\": \"Name 1\",\n \"action\": \"Action 1\"\n },\n {\n \"name\": \"Name 1\",\n \"action\": \"Action 2\"\n },\n {\n \"name\": \"Name 2\",\n \"action\": \"Action 3\"\n }\n ]\n}\n\nInput Data:\n\n {{ $json.data.toJsonString() }}\n\n"
}
]
},
"jsonOutput": true
},
"credentials": {
"openAiApi": {
"id": "ksU2WMcMqe2lPgRw",
"name": "OpenAi account"
}
},
"typeVersion": 1.7
},
{
"id": "4aa68ee8-d38f-418a-9f20-6cc76850c638",
"name": "Send Summary - Morning",
"type": "n8n-nodes-base.gmail",
"position": [
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],
"webhookId": "83f2aeb9-7b6c-4336-b5ed-8acfcd259850",
"parameters": {
"sendTo": "team-email@example.com",
"message": "=<!DOCTYPE html>\n<html lang=\"en\">\n<head>\n <meta charset=\"UTF-8\">\n <meta name=\"viewport\" content=\"width=device-width, initial-scale=1.0\">\n <title>Email Summary - isbonline@quantana.in</title>\n <style>\n body {\n font-family: Arial, sans-serif;\n margin: 0;\n padding: 0;\n background-color: #f9f9f9;\n color: #333;\n line-height: 1.6;\n }\n .email-container {\n max-width: 600px;\n margin: 20px auto;\n background: #ffffff;\n border: 1px solid #ddd;\n border-radius: 10px;\n box-shadow: 0 2px 5px rgba(0, 0, 0, 0.1);\n }\n .email-header {\n background-color: #0073e6;\n color: #fff;\n padding: 20px;\n text-align: center;\n border-top-left-radius: 10px;\n border-top-right-radius: 10px;\n }\n .email-header h1 {\n margin: 0;\n font-size: 24px;\n }\n .email-content {\n padding: 20px;\n }\n .section-title {\n font-size: 20px;\n color: #0073e6;\n margin-bottom: 10px;\n }\n ul {\n list-style: none;\n padding: 0;\n }\n ul li {\n margin: 10px 0;\n padding: 10px;\n background: #f4f4f4;\n border-left: 4px solid #0073e6;\n border-radius: 5px;\n }\n .action-item {\n font-weight: bold;\n margin: 5px 0;\n }\n .action-detail {\n margin-left: 10px;\n }\n .email-footer {\n background-color: #0073e6;\n color: #fff;\n text-align: center;\n padding: 10px;\n font-size: 14px;\n border-bottom-left-radius: 10px;\n border-bottom-right-radius: 10px;\n }\n </style>\n</head>\n<body>\n <div class=\"email-container\">\n <div class=\"email-header\">\n <h1>Email Summary</h1>\n </div>\n <div class=\"email-content\">\n <div>\n <h2 class=\"section-title\">Summary of Emails:</h2>\n <ul>\n {{ $json.message.content.summary_of_emails.map(email => `<li>${email}</li>`).join('') }}\n </ul>\n </div>\n <div>\n <h2 class=\"section-title\">Actions:</h2>\n <ul>\n {{ $json.message.content.actions.map(action => `\n <li>\n <span class=\"action-item\">${action.name}:</span>\n <span class=\"action-detail\">${action.action}</span>\n </li>\n `).join('') }}\n </ul>\n </div>\n </div>\n <div class=\"email-footer\">\n <p>Generated by Quantana ESAgent <br /> A Quantana AI Labs Initiative\n </div>\n </div>\n</body>\n</html>",
"options": {
"ccList": "cc-list@example.com",
"appendAttribution": false,
"replyToSenderOnly": false
},
"subject": "=ESAgent - {{ new Date(new Date().setDate(new Date().getDate() - 1)).toLocaleDateString('en-GB', { day: '2-digit', month: 'short', year: 'numeric' }) }}-00:00 to {{ new Date(new Date().setDate(new Date().getDate())).toLocaleDateString('en-GB', { day: '2-digit', month: 'short', year: 'numeric' }) }}-07:00AM"
},
"credentials": {
"gmailOAuth2": {
"id": "YFARhQXJAjbwXjSO",
"name": "Vishal Gmail"
}
},
"typeVersion": 2.1
},
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"id": "c7667667-9533-40cb-9c09-914a11560600",
"name": "Sticky Note2",
"type": "n8n-nodes-base.stickyNote",
"position": [
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"parameters": {
"width": 226.7095107678671,
"height": 305.83657700487913,
"content": "Organizes the fetched email data, extracting fields like sender, receiver, CC, and a preview snippet."
},
"typeVersion": 1
},
{
"id": "43955af4-3a18-44d7-8c8d-cf8051b18bdd",
"name": "Sticky Note4",
"type": "n8n-nodes-base.stickyNote",
"position": [
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],
"parameters": {
"width": 232.8435827211592,
"height": 359.7308639651144,
"content": "- Sends the summarized email report to recipients with a styled HTML layout.\n- Update the \"sendTo\" and \"ccList\" fields with the email addresses of your recipients.\n\n"
},
"typeVersion": 1
}
],
"active": false,
"pinData": {},
"settings": {
"timezone": "Asia/Kolkata",
"callerPolicy": "workflowsFromSameOwner",
"executionOrder": "v1"
},
"versionId": "b18912ed-6c1f-4912-b75a-1553f7620917",
"connections": {
"Daily 7AM Trigger": {
"main": [
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"node": "Fetch Emails - Past 24 Hours",
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"index": 0
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"main": [
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{
"node": "Send Summary - Morning",
"type": "main",
"index": 0
}
]
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}
}
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Configure credentials and update service-specific settings before executing the workflow. Review required credentials in the Technical Details section above.