Seamlessly schedule meetings using the Gmail API and Google Calendar API. This workflow automates the process of sending meeting requests and confirming appointments, perfect for communication teams looking to streamline their scheduling. Requires 2 accounts: Gmail OAuth, Google Calendar OAuth. Save hours each week by eliminating back-and-forth emails and ensuring timely meeting setups.
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APIs
Credentials
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{ "meta": { "instanceId": "3c58c896c9089c8fb4d7f2b069bf3119193f239a1f538829758e2f4d6b5f5b24" }, "nodes": [ { "id": "9aa9fa6c-5ccb-4f2b-b6a8-2b91f4a58355", "name": "Setup", "type": "n8n-nodes-base.set", "position": [ 420, 680 ], "parameters": { "fields": { "values": [ { "name": "apiKey", "stringValue": "32aa914c947342169c4998b6701a77e0" }, { "name": "newsAge", "type": "numberValue", "numberValue": "10" }, { "name": "maxArticles", "stringValue": "20" }, { "name": "emails" } ] }, "options": {} }, "typeVersion": 3.2 }, { "id": "6f471217-b69b-4f67-981d-c7c1e2d710b6", "name": "Extract company name", "type": "n8n-nodes-base.set", "position": [ 1100, 480 ], "parameters": { "fields": { "values": [ { "name": "companyName", "stringValue": "={{ $json.summary.toLowerCase().replace('meeting with', '').replace('call with', '').trim() }}" } ] }, "options": {} }, "typeVersion": 3.2 }, { "id": "9bb5adfa-5a36-453e-ad8d-59229ca2f1ab", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [ 200, 320 ], "parameters": { "color": 4, "width": 436, "height": 192, "content": "### Latest company news before a call\n\nThis workflow will send you a list of latest news about a company for every meeting in your calendar each day, keeping you up to date with your leads and meeting partners.\n" }, "typeVersion": 1 }, { "id": "ddfa92e0-ff37-4733-9002-65fe21989d8a", "name": "Every morning @ 7", "type": "n8n-nodes-base.scheduleTrigger", "position": [ 200, 680 ], "parameters": { "rule": { "interval": [ { "triggerAtHour": 7 } ] } }, "typeVersion": 1.1 }, { "id": "b71c3683-6077-41b4-ab23-66ee22f64532", "name": "Filter meetings", "type": "n8n-nodes-base.if", "position": [ 840, 680 ], "parameters": { "options": {}, "conditions": { "options": { "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "or", "conditions": [ { "id": "bcfb06b1-d365-43a8-9802-869529baca98", "operator": { "type": "string", "operation": "startsWith" }, "leftValue": "={{ $json.summary.toLowerCase() }}", "rightValue": "call with" }, { "id": "4ea43ccf-d586-4985-87db-fc1e9f734351", "operator": { "type": "string", "operation": "startsWith" }, "leftValue": "={{ $json.summary.toLowerCase() }}", "rightValue": "meeting with" } ] } }, "typeVersion": 2 }, { "id": "34c4241e-e29a-4d9a-b8a8-130b9f19383f", "name": "Get latest news", "type": "n8n-nodes-base.httpRequest", "position": [ 1300, 480 ], "parameters": { "url": "=https://newsapi.org/v2/everything?apiKey={{ $('Setup').first().json.apiKey }}&q={{ $json.companyName }}&from={{ DateTime.now().minus({ days: $('Setup').first().json.newsAge }).toFormat('yyyy-MM-dd') }}&sortBy=publishedAt&language=en&pageSize={{ $('Setup').first().json.maxArticles }}&searchIn=title", "options": {} }, "typeVersion": 4.1 }, { "id": "51059db7-5fec-4287-bf3f-a6a4e76ac5a4", "name": "Format for email", "type": "n8n-nodes-base.code", "position": [ 1500, 480 ], "parameters": { "mode": "runOnceForEachItem", "jsCode": "let html = `<table style=\"width: 100%\">`;\nhtml += '</table>';\n\nfor(article of $input.item.json.articles) {\n console.log(article)\n html += `\n <tr>\n <td style=\"display: flex; background-color: #f2f4f8; font-family: sans-serif; padding: 0.3em 0.5em\">\n <div style=\"padding: 1em\">\n <a style=\"display: block; margin-bottom: 10px; font-size: 1.2em\" href=\"${article.url}\">${article.title}</a>\n <i>\n ${article.description ? article.description : article.content}\n </i>\n <div style=\"margin-top: 1em\">\n ${ article.source?.name ? '<b>Source:</b> ' + article.source?.name : '' }\n </div>\n </div>\n </td>\n </tr>\n `\n}\nreturn { \"html\": html };" }, "typeVersion": 2 }, { "id": "9b4351a8-edf9-49ef-829e-6998cb1eea2c", "name": "Send news", "type": "n8n-nodes-base.gmail", "position": [ 1700, 480 ], "parameters": { "sendTo": "={{ $('Setup').first().json.emails }}", "message": "={{ $json.html }}", "options": {}, "subject": "=Latest news for '{{ $('Extract company name').item.json.summary }}'" }, "credentials": { "gmailOAuth2": { "id": "10", "name": "mrdosija@gmail.com" } }, "typeVersion": 2.1 }, { "id": "182504b0-3cf6-4afe-ba93-1d2bf7a02fa3", "name": "Sticky Note1", "type": "n8n-nodes-base.stickyNote", "position": [ 360, 640 ], "parameters": { "height": 511.499984507795, "content": "\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n### Configure your workflow here\n1. `apiKey` - Your API key for [News API](https://newsapi.org)\n2. `newsAge` - How old should news be, in days\n3. `maxArticles` - Number of articles that will be sent, max 100\n4. `emails`- List of email addresses that should receive the news, separated by commas" }, "typeVersion": 1 }, { "id": "604bc73b-f805-40df-baa0-eb3de4c515f3", "name": "Sticky Note2", "type": "n8n-nodes-base.stickyNote", "position": [ 820, 660 ], "parameters": { "width": 231.52514020446353, "height": 275.2500697149263, "content": "\n\n\n\n\n\n\n\n\n\n\n\n\nThis will get all meetings that start with *Meeting with* or *Call with* but feel free to update the filter to suit your needs." }, "typeVersion": 1 }, { "id": "318b2bdc-712f-42a8-b224-8f0dc2c9c4e5", "name": "No meetings today", "type": "n8n-nodes-base.noOp", "position": [ 1700, 700 ], "parameters": {}, "typeVersion": 1 }, { "id": "96b075cd-5c16-453e-93a6-348b22b704bb", "name": "Get meetings for today", "type": "n8n-nodes-base.googleCalendar", "position": [ 660, 680 ], "parameters": { "options": { "timeMax": "={{ $today.plus({ days: 1 }) }}", "timeMin": "={{ $today }}", "singleEvents": true }, "calendar": { "__rl": true, "mode": "list", "value": "milorad.filipovic19@gmail.com", "cachedResultName": "milorad.filipovic19@gmail.com" }, "operation": "getAll" }, "credentials": { "googleCalendarOAuth2Api": { "id": "22", "name": "Google Calendar account" } }, "typeVersion": 1 } ], "pinData": {}, "connections": { "Setup": { "main": [ [ { "node": "Get meetings for today", "type": "main", "index": 0 } ] ] }, "Filter meetings": { "main": [ [ { "node": "Extract company name", "type": "main", "index": 0 } ], [ { "node": "No meetings today", "type": "main", "index": 0 } ] ] }, "Get latest news": { "main": [ [ { "node": "Format for email", "type": "main", "index": 0 } ] ] }, "Format for email": { "main": [ [ { "node": "Send news", "type": "main", "index": 0 } ] ] }, "Every morning @ 7": { "main": [ [ { "node": "Setup", "type": "main", "index": 0 } ] ] }, "Extract company name": { "main": [ [ { "node": "Get latest news", "type": "main", "index": 0 } ] ] }, "Get meetings for today": { "main": [ [ { "node": "Filter meetings", "type": "main", "index": 0 } ] ] } } }
Transform your Odoo sales module with an AI chatbot powered by OpenAI GPT. This automation seamlessly connects sales data and insights, providing instant responses to customer inquiries. Perfect for AI-powered automation users. Requires 2 accounts: OpenAI API and Odoo API. Save hours in manual data handling and enhance customer engagement with real-time responses.
Seamlessly sync Gmail messages into your Google Calendar using the Gmail API and Google Calendar API, enriched with insights from OpenAI GPT. This workflow is perfect for communication teams looking to streamline scheduling and improve response efficiency. Requires 4 accounts: Gmail OAuth, Google Calendar OAuth, OpenAI API, and WhatsApp Business API. Save hours weekly by automating meeting setups and follow-ups, enhancing team productivity.
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Configure credentials and update service-specific settings before executing the workflow. Review required credentials in the Technical Details section above.